Joint Responsibilities of LAC Co-Chairs Cleve Steward and Larry Dominguez
- Plan, implement, and evaluate the conference with the assistance of the conference Local Arrangements Committee (LAC) and subcommittees.
- Participate equally in general conference planning activities and have equal say in all decisions.
- Appoint LAC chairs to committees and approve chair-appointed members of all subcommittees, outline their functions, and orient the members as to what is expected before, during, and after the conference.
- Serve as ex-officio members of all subcommittees.
- Report directly to the AFS President and Executive Director on activities concerning the planning and implementation of the meeting.
- Submit financial budget to Executive Director in July 2010, and then to Governing Board for their approval at 2010 Annual Meeting.
- Produce financial status reports, for LAC planning, at 6 month intervals up until January, 2008 and at monthly intervals thereafter until all financial obligations have been met.
- Oversee and coordinate with the activities of the Program Committee, but will generally defer to the Program co-chairs in matters related to the functioning of that committee.
- Communicate with representatives of AFS organizations, notably the Washington-British Columbia Chapter, Western Division and parent society.
- Assure that AFS Conference Manual policies, procedures and responsibilities are reviewed and adapted to the conference needs, and are followed by all subcommittee members.
- Appoint conference subcommittee members, establishes timelines and agendas, and chair meetings of the LAC Planning committee.
- Develop a time-line for all planning activities with milestones and deadlines
- Assure that contractual obligations are met and that the AFS Executive Director approves and signs all legally binding documents.
- Review and approve any and all contributions, waivers, or exemptions before they are extended.
- Compile and submit post-conference evaluation report.
- Sign checks and correspondence,
- Coordinate with AFS President and Governing Board on registration fee structure and disbursement of meeting proceeds.
Page last modified on November 3rd, 2008 at 3:56 pm
