NPIC-AFS
February 14, 2008 7:30AM
EXCOM Teleconference Meeting Notes
Attending: Eric Knudsen, Julie Henning, Larry Dominguez, Mark Pederson, Chris Fairbanks, Rachel Keeler
AGM Planning
Larry provided a draft AGM program with sessions and individual presentations laid out. This will go on website today and will hopefully increase the registration numbers. We reviewed the document during the meeting. Eric will put the draft program on the web and send out a list serve announcement that there is 1½ days left to register under the reduced rate.
Eric will work with Ryan on the room layout for the posters and exhibitors. There has been interest by the exhibitors to obtain exhibitor packets that have specific room details including space dimensions, if power is available, and times for setup and breakdown. Eric will contact all exhibitors next week to finalize their plans and provide them guidance for set-up and break-down.
Larry suggested setting up another meeting at the Lakeway Inn to finalize room/session details. This meeting is scheduled for February 25th. Mark, Eric, Larry, and possibly Chris are planning on attending. Everyone else is welcome to attend.
Eric has been working on the agenda for the 2011 planning meeting scheduled on March 3rd and the agenda for the NPIC business lunch agenda. He will send out these agendas for us to review in the coming week. Julie suggested discussing any membership issues or bylaw changes at the next conference call so we can put those issues on the business lunch agenda if needed.
We still need to fill holes in the program. Larry will call Craig Busack to request his personal participation at the AGM. Mark P. will follow up with John Kerwin to try to get the fish health session going. The program will go out to printing on the 25th of February. All changes to the agenda and program need to be completed before then.
Julie, Rachel, and Tad are working on the student activities portion of the AGM. This includes student volunteers, student presenters, student waivers, and student awards and judging. There is a conference call on Monday to finalize some of these details. Also, Eric said that one of the sponsors would like to give their 2 registration waivers to students so this will add 2 extra waivers.
There was discussion on the AFS certification program. Mark offered to give a presentation at the AGM on this topic to education members of this opportunity.
The next teleconference call will be in one week on February 21st at 7:30am.
Larry moved to close the meeting. Eric seconded it.
Meeting Adjoined 9:00am.
JH
