NPIC-AFS
January 3, 2008 7:30AM
EXCOM Teleconference Meeting Notes
Attending: Eric Knudsen, Jim Shannon, Keith Underwood, Julie Henning, Larry Dominguez, Bryan Bougher
Approval of previous minutes
The minutes from the 12/20 EXCOM teleconference were not discussed, but will be sent out to the EXCOM for review and approval via email.
Reports
Officers
President.- Sent out about 35 personal AGM sponsorship/exhibitor requests. Some of these included invitations to speak at the conference. There are about 30 more targeted potential sponsors/exhibitors that need to be emailed this coming week. Of the letters mailed, we now have two commitments for sponsorship, and another three who have shown interest. Keith wondered whether we had approached the Russell Foundation – Eric will check into that. Eric also sent out an announcement soliciting a chair of the 2011 Team. This was sent out via the listserve.
Past President. – Nothing to report
President Elect. – Nothing to report, other than AGM activities (below)
Vice President.- Jim has been working on an environmental impact statement for the AGM. He inquired with The Lakeway Inn regarding lessening our environmental impact at the conference. The hotel recycles and will use real coffee cups instead of paper. They said they would do what they could to decrease the amount of garbage and recycle when they could. Jim has drafted a “green AGM” statement for the website regarding NPIC’s commitment and effort to reduce the impact of the conference on the environment. He will send the draft statement to the EXCOM for review, and then post it.
Jim has been working on the awards social. Keith Wolf committed to having his band play at the social. We need to check with him about what he charges to play. We also need further discussion about when they would play: Tuesday or Wednesday.
Jim also reported that he had been working on 2009 time and place. Eric had emailed about 15 Canadian colleagues for their suggestions on a Canadian organization to take the lead on local arrangements, but nothing of significance developed from that yet. The group agreed that, if Canada was not viable, Olympia would be a good choice. Jim also agreed to pursue the possible co-convening with Puget Sound/Straits group in 2009 or 2010. The goal is to get the 2009 T&P settled before the AGM.
Treasurer/Secretary.- Nothing to report.
Committees
AGM Program.- Larry described the program including the new additions. The program is really coming together and many folks have sent in symposia ideas. Larry and Eric will be working together on the program and sponsorships.
Julie got the registration up and running and now it’s open to accept registrations. She will update the registration by including a one-day registration option and add a box for registering for the free adaptive management workshop. We discussed that all ExCom members would pay the registration fees, according to the stated WA-BC Chapter policy.
Student Coordination Committee.- Eric will work with Chris (Student Coordination Chair) to implement the student involvement allocation document. Eric revised the plan according to the motion at last meeting and sent it out for review. In addition, Eric wrote up tasks that need to occur to implement the student plan and sent those to Chris.
Outreach.
Web Site.- Eric said that the web needs to be updated with the new AGM information. Also, Eric and Chris will work together to get Student Announcements on the web. Some of these announcements include student registration waivers, best poster and paper awards, and registration waivers for volunteering at the AGM. Detailed guidance for students will be posted so they will know who to contact for volunteering and how to apply for a presentation waiver.
Newsletter.- The EXCOM discussed the utility/advisability of a newsletter coming out before or at the AGM. For the sake of simplicity, it was decided to postpone a newsletter issue until sometime in late spring.
Listserve.- Some of the announcements that will be coming out on the listserve in the near future include a call for ExCom nominations, a call for award nominations, Student Announcements, and a last call for AGM abstract submissions.
Bryan conducted a 30-minute training session for ExCom members on how to add and edit information on the WA-BC Chapter website.
Old Business – None
New Business – None
Next In person EXCOM meeting – the conference will be at 11:00 AM on Thursday, January 17 at the Lakeway Inn in Bellingham. The primary purpose will be to finalize plans for the AGM. The meeting will include lunch supplied by the hotel and NPIC.
Meeting Adjoined 9:15am.
JH
Page last modified on July 29th, 2008 at 4:11 pm
